NTISthis.com

Evidence Guide: BSBLIB401 - Record and maintain collection information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBLIB401 - Record and maintain collection information

What evidence can you provide to prove your understanding of each of the following citeria?

Record collection information

  1. Confirm collection material to be recorded, and associated timelines
  2. Handle material in a manner which ensures its integrity according to organisational access requirements
  3. Research relevant information sources to establish information for fields of information
  4. Enter data into collection records following organisational procedures and guidelines
  5. Follow legal constraints and cultural protocols regarding data protection and management
  6. Process records, applying suitable formats
Confirm collection material to be recorded, and associated timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle material in a manner which ensures its integrity according to organisational access requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research relevant information sources to establish information for fields of information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter data into collection records following organisational procedures and guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow legal constraints and cultural protocols regarding data protection and management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process records, applying suitable formats

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain information records

  1. Update or transfer information according to organisational policies and procedures
  2. Protect confidential information and adhere to copyright requirements for record storage
  3. Store records safely and according to organisational procedures
Update or transfer information according to organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Protect confidential information and adhere to copyright requirements for record storage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store records safely and according to organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Improve information recordkeeping

  1. Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required
  2. Seek feedback on own work performance and note areas for improvement
  3. Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel
Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek feedback on own work performance and note areas for improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record collection information

1.1 Confirm collection material to be recorded, and associated timelines

1.2 Handle material in a manner which ensures its integrity according to organisational access requirements

1.3 Research relevant information sources to establish information for fields of information

1.4 Enter data into collection records following organisational procedures and guidelines

1.5 Follow legal constraints and cultural protocols regarding data protection and management

1.6 Process records, applying suitable formats

2 Maintain information records

2.1 Update or transfer information according to organisational policies and procedures

2.2 Protect confidential information and adhere to copyright requirements for record storage

2.3 Store records safely and according to organisational procedures

3 Improve information recordkeeping

3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

3.2 Seek feedback on own work performance and note areas for improvement

3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record collection information

1.1 Confirm collection material to be recorded, and associated timelines

1.2 Handle material in a manner which ensures its integrity according to organisational access requirements

1.3 Research relevant information sources to establish information for fields of information

1.4 Enter data into collection records following organisational procedures and guidelines

1.5 Follow legal constraints and cultural protocols regarding data protection and management

1.6 Process records, applying suitable formats

2 Maintain information records

2.1 Update or transfer information according to organisational policies and procedures

2.2 Protect confidential information and adhere to copyright requirements for record storage

2.3 Store records safely and according to organisational procedures

3 Improve information recordkeeping

3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

3.2 Seek feedback on own work performance and note areas for improvement

3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Evidence of the ability to:

access relevant information sources

enter information into records accurately

interpret and distil information for record-keeping purposes

apply collection record-keeping formats and protocols.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify and describe copyright, moral rights, intellectual property and privacy issues and legislation relevant to keeping records of collections

list key requirements of current industry record-keeping systems

analyse and describe ethical and cultural issues that impact collection record-keeping, including those for Aboriginal or Torres Strait Islander material

describe handling procedures and identification techniques for collection material

locate and interpret information sources relevant to collections

interpret organisational procedures and guidelines for collection record-keeping

describe principles of access and accountability in collection record-keeping

identify and explain sources of curatorial and conservation advice.